Job Description Zambia, Petauke Salary negotiated depending on experience 40 hours per week 2 years Fixed term Contract Founded by Christian farmers in the United Kingdom (UK), Send a Cow is an international Non-Governmental development organisation with a difference. It works hand in hand with some of Africa’s poorest communities. It provides a proven package of ongoing support and practical training on Gender and social inclusion, Sustainable organic agriculture, and Enterprise development, to ensure some of Africa’s most marginalised people have the confidence, knowledge and skills to help themselves out of poverty and hunger. Roles Review of accounting documentation to ensure completeness and compliance with Send a Cow (SAC) policies. Payments processing and ensuring that all the voucher documents are fully supported, correct, relevant and complete. Timely follow up of the activity funds advances taken by staff &ensure advance justification documentations are correct, and complete with correct account codes Posting of financial vouchers data accurately into the accounting system or cash book regularly in line with the finance manual. Participate in the monthly/quarterly reporting to the management and donors as per the stated timelines & generation of project spending reports to highlight any variances to the budget. Ensure proper filing system for finance voucher documents. Provide administrative support to the Petauke district project team to ensure smooth running of the office operations. Processing of all project purchase requests, source for quotes where applicable, analysis of the quotes & follow up with the suppliers for deliveries as per the specifications to ensure SACZ gets the value for money through a fair process. Liaise with the appropriate department to ensure delivery of requested items is in accordance to the specifications. Maintenance of procurement files and transactions as outlined in the SACZ procurement policy; ensure all documents are in the files and match with the soft copy filing. Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of Send a Cow. Maintain an up to date vendor database including management of preferred supplier contracts Provide technical support to the programme team when called upon to do so. Any other duty assigned by your supervisor. Perform any other duties as required Enforce proper use of procurement ceilings and approval procedures To apply please complete the forms below (CVs will not be considered). Downloadable documents: Application Form Guidance on Three Key Achievements Job Description Please send your completed application form and three key achievements to firstname.lastname@example.org by 30th August 2019. Candidates must be available for interview week commencing 9th September 2019 for an interview in Lusaka. At Send a Cow we are committed to the safeguarding and protection of children and vulnerable adults in our work. We expect all of our employees and volunteers to sign up to our Children and Vulnerable Adults Policy. To apply , please follow the link below www.sendacow.org/careers.